Overview
Intercompany sales allows multi-company organisations trade between one WinMan system and another.
Setup
Tick “Enable Intercompany Accounts” in the Accounts settings.
This needs to be enabled in each system that it will be used in.
There is also an optional “Disable Purchase Order Item Modify For Firm Intercompany Purchase Order” Accounts setting that when enabled will disable the modify action of purchase order items that are on an intercompany purchase order.
Adding Relations
In the Systems And Sites module, select the system (e.g. UK) in which you want to create intercompany relations.
For each intercompany relation you want to add:
- Go to the Intercompany Accounts tab
- click on the Add action
- Add a Source Account. This is the supplier in the selected system (e.g. SA-00001).
- Add a Destination System and Account. This will be the customer in the chosen destination system (e.g. South Africa / UK-00001).
- Set a number of working days to transport.
Process
When a purchase order is firmed for a supplier (e.g. SA-00001) that is an intercompany relation then we process the record as follows:
The system will automatically create a firm sales order in the related system (e.g. South Africa) against the related customer (UK-00001).
The due date for each related line will be the purchase order’s due date minus the number of transport days (as set above in the relation).
Note that all standard pricing and defaults will be set on the sales order.
When finalising the related shipment in the destination system (South Africa) a draft goods receipt will be automatically created against the related purchase order in the source system (UK).
The goods receipt will be for the matching quantities of the related shipment.
Finalising the goods receipt on the source system (UK) will carry out the following transactions:
- Create a firm purchase invoice on the source (UK) system.
- Add cash to pay the purchase invoice on the source (UK) system from the supplier’s bank.
- Create a firm sales invoice on the destination system (South Africa).
- Deposit the cash related to the invoice to the customer’s bank.
Note that the newly created sales invoice will not be picked up by the auto invoicing routine
Notes
When placing the initial purchase order, if the product does not exist in the destination system, as a sellable item, an error message will be displayed, and the user will not be able to continue.
When creating a sales order as firm this may trigger other actions. Below is a list of possible actions and how they are handled for intercompany accounts:
| Action | Process to be followed |
| Back-to-Back manufacturing or purchase order | Create the related orders in the target system using the same rules as if the process had been run manually. |
| Credit checking | Sales orders created through the inter-company process will not be credit checked. |
| Approvals | Sales orders created through the inter-company process will not be approved and automatically continue. |
| Proforma sales order | This will be manged in the same way as the standard item. |
| Kit Items | This will happen as standard, but when the kitted items are shipped the goods receipt on the first system will receive the single line. |