Adding a receipt header
- Navigate to ‘Goods Receipts’
- Using the Actions ‘Add Goods Receipt’
- The Goods Receipt can be created for a purchase orders or multiple orders received from a single supplier. Select the supplier option and then search for an account (supplier)
- The subject is optional, it may make it easier to identify the receipt when searching.
- If the location is left blank the product will be received into its default location (held against the product).
- The delivery refence should be entered, making matching of the invoice easier, later in the process.
- The date will default to today but may be modified. The date entered will be the posting date to the general ledger.
- Save the goods receipt header.
Receiving Purchase Order Lines
- User the Line actions to add items to the goods receipt.
- All outstanding purchased items from the selected supplier, or purchase order, will be available for receipt.
- Select the line(s) requiring receipt.
- The quantity, location, lot number and supplier lot number can be modified by Editing the receipt line.
- If the lot number is not modified, it will default to the Goods Receipt code with a suffix of the line on the receipt.
- The receipt can be under or over the quantity ordered.
- Additional lines can be added to the receipt whilst it is in a Draft status.
- It is good practice to attach the deliver note, as a scanned document, to the goods receipt. Certificates of conformity, or other documentation can be added to individual receipt lines.
- On completion of the goods receipt, it must be Finalised to make the stock available. After finalising the goods receipt cannot be amended.